Paperless Office: How Doctors Benefit from Reliable Scanning Services

Paperless offices are slowly, but surely, becoming a reality in today’s world. After all, the rise of digital machines have helped make the process easier than ever. Many offices across different industries around the country are starting to see the value of working with scanning services and becoming a paperless organization. One such example is TriHealth, one of the largest health care companies in the country, as seen in this excerpt from The Cincinnati Business Courier:
http://spectruminformation.com/paperless-office-doctors-benefit-reliable-scanning-services/

Document Scanning Services Can Help With Managing Documents Properly

First, your office can hire experienced document scanning services to help digitize paper documents. This reduces the amount of physical paper in an office. Additionally, as digital files, documents would be easier to store; all you need is a secure database instead of space-consuming file cabinets. It will also be easier to search through than the normal pile of papers. Second, proper document management requires a proper filing and indexing system. For easy integration with your digitized files, this means the development of software to index and file your documents as they are added to the database. With proper indexing, employees would be able to access the files they need quickly and easily. This also helps keep records up-to-date, a necessity for important files like company records and contracts.
http://spectruminformation.com/document-scanning-services-can-help-managing-documents-properly/

Best Practices and EMR Platforms are Vital to Protect Patient Info

"To protect data from leaking out and to produce a reader-friendly version of an EMR, medical practices can also rely on printing and mailing services. Physical copies of EMRs are requested by insurance agencies and medical specialists. As opposed to sending a record via email, healthcare practices can rest easy that a competent company is handling the service for them. The thing is, even such a measure can’t always guarantee the security of EMRs, as NRAD found out the hard way. Records need to be backed up regularly and EMR access needs to be very limited, if possible. Simply leaving an internet-capable computer unattended at the medical practice is already a wrong move as far as security experts are concerned. Reliable document management services know the importance of these simple acts, which are sometimes all that is needed to prevent data breaches."
http://spectruminformation.com/best-practices-emr-platforms-vital-protect-patient-info/

How Important is Reliable and Secure Document Storage for Businesses?

"It is necessary for health purposes too, because hardcopies induce mold growth once exposed to moisture. In addition, reliable document storage services can improve office productivity. By removing clutter at the workplace, employees can focus more on their jobs rather than rummage through poorly-organized folders and file cabinets for the necessary paperwork. However, data security is still the biggest reason why document storage and management is vital. Misplaced or stolen financial statements can cost any company thousands, if not millions, of dollars, while poorly-protected client information can destroy long-held relationships with customers and business partners. Either of these scenarios can lead any company to economic ruin, which is something that Spectrum Information Services and other document management firms seek to prevent."
http://spectruminformation.com/important-reliable-secure-document-storage-businesses/

Document Scanning Services: The Best Things About Going Paperless

"The second process eliminates the need for temporary paper used for appointments in a doctor’s office. The patient arrives and puts a finger on a biometric scanner, then the patient’s presence is then posted on the office computer. Lastly, a tax professional provides his clients’ documents in PDF form on a rewritable CD, which the client can bring back for next year’s return. Most likely at the top of every entrepreneur’s mind would be digital document managing. If the business generates minimal amount of paper, you could invest in an over-the-counter scanner and optical character recognition (OCR) software. However, for large volume conversions and comprehensive document scanning services, consulting a professional is highly recommended."
http://spectruminformation.com/document-scanning-services-best-things-going-paperless/

Document Management Services: Reinforcing Data Security and Protection

"It is noteworthy to mention that technology is constantly evolving, so regular updates and refresher sessions on security policies need to be implemented. Some document management companies like Spectrum Information Services can include this in their service contract, but it’s best to clarify this with your consultant. It has been said time and again that knowing is half the battle. There is much truth to this, especially in the war against information theft and corruption."
http://spectruminformation.com/document-management-services-reinforcing-data-security-protection/

Integration of EMR Platforms Herald The Future of the Health Industry

"Furthermore, healthcare professionals will find several advantages to using EMR platforms. It is easier to transfer and share patient data to the appropriate medical staff. Doctors can access information more easily, thus saving time—and storage space. Just imagine the cabinets of files that you still see in offices and rooms of old hospitals; the sight of those should soon be on its way out. This increased efficiency and improved documentation system will allow for more patients to be treated. Quicker diagnoses from improved document management systems will also help doctors move more competently from patient to patient. Automated Payment IT upgrades also allow for medical institutions to install efficient accounts payable automation. Billing patients can be difficult with the additional complex processing of insurance. An automated system offers a paperless environment while relying on more accurate and faster computing systems. Audits are also made easier. These are benefits
http://spectruminformation.com/integration-emr-platforms-herald-future-health-industry/